Developing Feasibility Studies for the Creation of New Botanic Gardens
Volume 3 Number 10 - June 2003
Peter S. Wyse Jackson
The role that botanic gardens play is very varied around the world; as institutions they range from small, poorly supported gardens functioning mainly as public parks and recreational sites to major scientific organizations involved in plant research, horticulture, training, environmental education and conservation. Those countries that have well developed botanic gardens capable of functioning as broadly-based botanical resource centres find them invaluable institutions capable of playing an important part in the scientific, environmental and cultural life of the country. The importance and roles of botanic gardens in the conservation and sustainable use of plants is highlighted in the International Agenda for Botanic Gardens in Conservation (Wyse Jackson and Sutherland, 2000). The International Agenda provides a useful framework for most botanic gardens to use to guide the development of their policies and practices to address local, national and international concerns about biodiversity conservation, environmental education and global sustainability.
The aim of this article is to provide some basic guidelines for those considering the establishment of a new botanic garden, to review the feasibility of their projects and to highlight priority areas of concern. These guidelines may also be useful for those undertaking a significant review of the functions, programmes and future of an existing botanic garden too.
Although the value of most botanic gardens cannot be disputed, before a new botanic garden is established it is generally important to conduct a feasibility study to explore all aspects of a proposed project, including its purpose, structure and future funding requirements. The decision on whether or how to proceed with the establishment of such a botanic garden should generally be made based on the results and recommendations of a feasibility study. Such a feasibility study can also help to reassure government and other donors that a new project is worthwhile and likely to be successful by involving and incorporating the views and assessments of a range of experts.
A. In undertaking a new botanic garden feasibility study the following questions may be considered (which can act as the terms of reference for the feasibility study itself):
B. The existing roles of botanic gardens outlined in the International Agenda may provide a useful list of potential areas for the new botanic garden which could be assessed through a feasibility study.
C. A series of critical success factors could be identified, for example:
D. The potential infrastructure and organization of the Garden would be considered including themes (such as collections policies):
E. A review of required buildings would address the need for the construction of the facilities, such as the following:
F. A review of potential sites
Potential sites could be visited and assessed. Criteria for the assessment and ultimately the choice or rejection of particular sites could be agreed, including such factors as:
A summary case for and against each possible site could be made. The site which has the highest rating from this evaluation could be considered in greater detail so that a preliminary Master Plan for the development of the Garden on that site can be created (see below).
Preliminary Master Plan
A. Ideas for the creation of a unique and appropriate landscape design for the Garden could be outlined, including the preparation of a preliminary Master Site Plan for the layout of the Garden.
The architectural design of major buildings is generally beyond the scope of a feasibility study although a feasibility study might suggest architectural styles and themes for buildings).
B. Consideration might be given to the most appropriate and effective management and organizational structure of the Garden, whether it might best be established as, for example:
In reality many botanic gardens are established to include elements of several of the structures above. The choice of which structure to adopt will generally be dictated by complex and inter-related political and pragmatic realities, as well as giving consideration to potential sources of funding and stakeholder support and involvement in the Garden.
C. Organization and staff structures could be considered and suggested, including departments, major staff positions required and overall governance of the Garden.
For example, a departmental structure might include:
D A financial projection for the establishment and on-going maintenance of the Garden should be included as part of a feasibility study.
This could include projections for:
Financial projections should generally be broken down to identify 1) funding needed and available to support the establishment of the garden and 2) for its on-going maintenance. Efforts should be made to identify likely grant requirements and possibility from a variety of sources, such as from governmental, municipal and other sources.
Major items of expenditure will include the capital costs of establishing the Garden and ongoing costs, such as those below:
• wages and salaries
An annual cash flow projection could be attempted for the preferred site selected as part of the feasibility study for the establishment of the garden.
H An estimate of the phased construction costs of the Garden could be made.
I Additional benefits nationally and locally
A feasibility study should also seek to address what additional benefits may arise from the establishment of a botanic garden. While these are often direct benefits they can be difficult to measure accurately but will be valuable to support a case for the establishment of a new botanic garden. The potential economic benefits (external economies) should therefore be listed and reviewed. Such benefits might include:
The socio-political benefits should also be listed and reviewed. Such benefits might include:
J Identifying the risks and maximising the benefits
The feasibility study could identify what assumptions had been made in reaching the conclusions of the study and any of its recommendations. Potential risks would be identified, relating to costs, potential visitor numbers, marketing of the garden, the site of the Garden itself, the concept of the Garden and its implementation. At the same time, ways of maximising local and national benefits of the Garden would be highlighted.
K Conclusions and next steps
The study could conclude with a case either for or against the botanic garden and/or the choice of possible locations for its establishment. If its establishment proves feasible, an outline/summary of its facilities, location, organization, role and design could be presented, drawing together the major conclusions of the study.
A series of next steps and preliminary timetable for the establishment of an individual garden could be presented, for example including:
International Agenda for Botanic Gardens in Conservation - Peter Wyse Jackson and Lucy Sutherland, 2000 Botanic Gardens Conservation International (BGCI), London, U.K. ISBN 09520275 9 3
The Darwin Technical Manual for Botanic Gardens - Etelka Leadlay, and Jane Greene (eds), 1998 Botanic Gardens Conservation International (BGCI), London, U.K. ISBN 09520275 6 9
Environmental education in botanic gardens: guidielines for developing individual strategies - Julia Willison, (ed) 1994 Botanic Gardens Conservation International (BGCI), London, U.K.
Conservation Action Plan for Botanic Gardens of the Caribbean islands - Brinsley Burbidge and Peter Wyse Jackson (eds) 1998 Botanic Gardens Conservation International (BGCI), London, U.K. ISBN 0 9520275 5 0 (See BGCI Publications)
Action Plan for Botanic Gardens in the European Union - Judy Cheney, Joaquín Navarrete Navarro and Peter Wyse Jackson. (eds) 2000 Ministry for SMEs and Agriculture, Directorate of Research and Development, National Botanic Garden of Belgium, Meise, Belgium. ISBN 90 72619 45 5 Published as Scripta Botanica Belgica; Vol. 19 Series editor E. Robbrecht ISSB 0779 2387 D/2000/0325/2
International Agenda for Botanic Gardens in Conservation
The International Agenda is a global policy framework for botanic gardens worldwide to contribute to biodiversity conservation. Find out more about how botanic gardens are contributing here.
The Darwin Technical Manual
Everything you could want to know about starting and running a botanic garden is contained in this unique resource. Written in collaboration with 87 people from 22 countries, it is available in French, Spanish and English. New BGCI Members are given the Manual along with lots of other key resources.